Here you will find information relating to the submission of candidate entries by examination centres, and links to key documents which give more detailed procedural instructions
The facility to enter preliminary entries for the June 2019 series (GCE, GCSE, Vocational Awards and Certificates, Applied Certificates and Diplomas and Entry Level) is currently live on the WJEC secure website. The deadline for submission is 10th October.
Preliminary entries are an important source of information for WJEC, and are used to calculate the despatch of examination stationery, pre-release materials and early exam papers to centres. It is therefore imperative that they are submitted as accurately as possible and by the 10th October deadline.
Final Candidate Entries for all WJEC examinations can be submitted by one of two methods:
- Electronic Data Interchange (EDI)
- Through WJEC's secure website
Full details of all these procedures can be found in the Entries Procedures booklet which WJEC produces annually. This booklet can be downloaded below.
The Entries Procedures booklet also contains full listings of entry codes and a wide range of other useful information. Exam Officers are strongly advised to familiarise themselves with the details contained in this document.
Late Entries are those entries submitted after the stipulated closing dates. Late entries are much more demanding of awarding body resources and in most cases, additional fees are charged. Full details can be found in the examination fees document below.
NEW GCSE Linear Specifications (WJEC & Eduqas)
Please note for any NEW Linear specifications, there is only a requirement to enter one entry code.
This will automatically enter candidates for all relevant papers.
Legacy GCSE Linear Specifications in England (for teaching from September 2012)
When making entries for the legacy GCSE linear specifications in England, centres must use the appropriate cash-in codes. The changes to the codes are outlined below:
• SA (single award) is now LA (linear award)
• DA (double award) is now LD (linear double)
• SC (short course) is now LS (linear short)
The codes are available on the base data and are listed in the WJEC Entry Procedures and Coding Information document.
Centres should note that entries must be made for each unit a candidate is taking within the linear specification in addition to the linear qualification cash-in code.
Candidates wishing to improve their overall grade for the legacy linear GCSE qualification will be required to re-enter all the units/components. If the candidate is satisfied with the previously awarded mark for controlled assessment, the mark can be carried forward as long as the work has been part of the moderation process (not necessarily part of the sample), has been aggregated and cashed-in previously. Centres are reminded that carry forward marks must not be placed on the Internal Assessment Mark Input System. Instead, centres should indicate carry forward by entering 'C' on the system. There is no need for this previously moderated work to be re-submitted to the moderator.
Very Late Entries
If centres are making entries that fall within the Very Late entry category, and are within a period of 2 working days of an examination, please email our despatch section (firstname.lastname@example.org)
This is to ensure papers reach centres within an appropriate timeframe for the examinations.
For all administrative issues relating to entries, please do not hesitate to contact us as follows:
Telephone: 029 2026 5193
Telephone: 029 2026 5120